Capturing university activities clearly can make records and communications more useful and engaging. This introductory training was designed to help administrative staff create photographs and videos using their own mobile phones. The programme focused on developing confidence in visual documentation and using familiar devices to communicate information. Its emphasis was on purposeful content that can support activity records, presentations, and university communications. By encouraging a more considered approach to capturing images and video, the training aimed to strengthen staff’s visual communication skills and improve routine content preparation without relying on specialist equipment.